Wednesday, February 2, 2011

Peeking at RootsMagic 4 Source Citations in a GEDCOM File - Post 1

Following up on my posts Peeking at Family Tree Maker 2011 Source Citations in the GEDCOM File - Post 1 and Peeking at Legacy Family Tree 7.5 Source Citations in the GEDCOM File - Post 1, I wanted to see what they looked like in RootsMagic 4.

I did a similar task today in RootsMagic 4 and exported it in a small GEDCOM file for comparison to the Family Tree Maker 2011 and Legacy Family Tree examples.

For the Isaac Seaver Birth Fact, I used the source data that came across in an earlier GEDCOM file of my entire database, which did not use the RootsMagic 4 Source Templates, but I edited the Free-form Source to Evidence! Explained standards (I hope!).  Here are the Free-form Source citations:

Footnote:
Systematic History Fund, Vital Records of Westminster, Massachusetts, to the End of the Year 1849 (Worcester, Mass.: F.P. Rice, 1908), Page 83.

Short Footnote:
Systematic History Fund, Vital Records of Westminster, Massachusetts, to the End of the Year 1849, Page 83.

Bibliography:
Systematic History Fund, Vital Records of Westminster, Massachusetts, to the End of the Year 1849. Worcester, Mass.: F.P. Rice, 1908.


Then I created a second source citation using the RootsMagic 4 Template Source feature. Here is the Template Source screen for Isaac Seaver's Birth Fact created by the "Book, Basic format" template:


The Source citations created by this Template source citation is:

Footnote:
Systematic History Fund, Vital Records of Westminster, Massachusetts, to the end of year 1849 (Worcester, Mass.: F.P. Rice, 1908), Page 83.

Short Footnote:
Fund, Vital Records of Westminster, Massachusetts, to the end of year 1849, Page 83.
Bibliography:
 Fund, Systematic History. Vital Records of Westminster, Massachusetts, to the end of year 1849. Worcester, Mass.: F.P. Rice, 1908.

GEDCOM creation in RootsMagic 4 is really easy - use File > Export and you see this screen:


The user can choose various options for Data to Export on this screen, including Notes, Sources, Addresses, LDS Information, To-Do tasks, Multimedia Links, Correspondence log, Note formatting (bold, etc.), Extra details (RM4 specific), and Privacy options.  I chose the Note formatting and Extra details.

The user can use the "People to export" link and choose "Everyone" or "Select from list."  I chose just Isaac Seaver in order to make the GEDCOM file manageable.

Here is the GEDCOM file section for Isaac Seaver's name and gender (Note: This is a GEDCOM 5.5.1 file):

0 @I33917@ INDI
1 NAME Isaac /Seaver/
2 GIVN Isaac
2 SURN Seaver
1 SEX M
1 _UID DD9148EBA834448AABF95436C4E1976E2348

That includes Isaac Seaver's Individual Number, full name, given name, surname, sex and a UID number (I'm not sure that this goes with the persona.  The underscore before UID denotes a RootsMagic "Extra detail," I think.

Scrolling down to the BIRTh entry in this GEDCOM file:

1 BIRT
2 DATE 16 OCT 1823
2 PLAC Westminster, Worcester, Massachusetts, United States
2 SOUR @S428@
3 PAGE Page 83
3 _TMPLT
4 FIELD
5 NAME Page
5 VALUE Page 83
3 QUAY 2
3 _QUAL
4 _SOUR D
4 _INFO S
4 _EVID D
2 SOUR @S671@
3 PAGE Page 83
3 _TMPLT
4 FIELD
5 NAME Page
5 VALUE Page 83

There are two SOURces here - S428 and S671 - because I linked two sources to the BIRTh event.

The PAGE tag text is the "Source Details" for the specific Fact.

There are several tags with underscores above that denote RootsMagic 4 Extra details.  In Source S428 (the Free-form Source) I added to the "Quality" file and that is reflected in the _SOUR D, _INFO S, and _EVID D lines (meaning Derivative SOURce, Secondary INFOrmation, Direct EVIDence).  I forgot to add the Quality information to the Template Source S671; if I had, the _QUAL tags would be similar.

The _TMPLT tag indicates that a template was used for both sources.

The SOURce S428 section looks like this:

0 @S428@ SOUR
1 ABBR Systematic History Fund, Vital Records of Westminster, Massachusetts, to the End of the Year 1849
1 TITL Systematic History Fund, Vital Records of Westminster, Massachusetts, t
2 CONC o the End of the Year 1849 (Worcester, Mass.: F.P. Rice, 1908)
1 _SUBQ Systematic History Fund, Vital Records of Westminster, Massachusetts, t
2 CONC o the End of the Year 1849
1 _BIBL Systematic History Fund, Vital Records of Westminster, Massachusetts, t
2 CONC o the End of the Year 1849. Worcester, Mass.: F.P. Rice, 1908
1 _TMPLT
2 TID 0
2 FIELD
3 NAME Footnote
3 VALUE Systematic History Fund, Vital Records of Westminster, Massachusetts, to the End of the Year 1849 (Worcester, Mass.: F.P. Rice, 1908)
2 FIELD
3 NAME ShortFootnote
3 VALUE Systematic History Fund, Vital Records of Westminster, Massachusetts, to the End of the Year 1849
2 FIELD
3 NAME Bibliography
3 VALUE Systematic History Fund, Vital Records of Westminster, Massachusetts, to the End of the Year 1849. Worcester, Mass.: F.P. Rice, 1908
1 REPO @R3@

THE ABBReviation tag denotes what the Source was called in the Master Source listing.

The TITLe tag is the title of the source.  The _SUBSequent tag is the Subsequent citation, and the _BIBLliography tag is the Bibliography citation.  all of them are CONCatenated, meaning that the CONC line is a continuation of the previous line.

Starting with the _TMPLT line, the contents of the fields in the Free-form Source template are listed.  The Footnote, Short footnote and bibliography entries are listed (without CONCatenation for some reason).

At the end of this section, the REPOsitory tag is noted as R3.

Now for the Template Source S671, here is the GEDCOM file section:

0 @S671@ SOUR
1 ABBR Westminster VRs
1 TITL Systematic History Fund, <i>Vital Records of Westminster, Massachusetts
2 CONC , to the end of year 1849</i> (Worcester, Mass.: F.P. Rice, 1908).
1 _SUBQ Fund, <i>Vital Records of Westminster, Massachusetts, to the end of yea
2 CONC r 1849</i>.
1 _BIBL Fund, Systematic History. <i>Vital Records of Westminster, Massachusett
2 CONC s, to the end of year 1849</i>. Worcester, Mass.: F.P. Rice, 1908.
1 _TMPLT
2 TID 372
2 FIELD
3 NAME Author
3 VALUE Systematic History Fund
2 FIELD
3 NAME Title
3 VALUE Vital Records of Westminster, Massachusetts, to the end of year 1849
2 FIELD
3 NAME SubTitle
2 FIELD
3 NAME PubPlace
3 VALUE Worcester, Mass.
2 FIELD
3 NAME Publisher
3 VALUE F.P. Rice
2 FIELD
3 NAME PubDate
3 VALUE 1908

The TITLe tag includes the entire Footnote; the _SUBSequent tag includes the Short Footnote; the BIBLiography tag includes the Bibliography.  Note that they assume that the author's last name is "Fund."  This wouldn't be a problem with books with authors that are persons. 

Note the "< i >" in the TITLe, _SUBSequent and _BIBLiography tags - that means "italicize."

The _TMPLT tag starts the Template Source field entries (Extra details in RM4), including TID (Template ID?), NAME (each Template field name), and VALUE (the text in each template field).

Note that I did not assign a REPository to this source so there is no REPOsitory tag.  It should be R3!

The REPOsitory tag R3 section in the GEDCOM file looks like:

0 @R3@ REPO
1 NAME New England Historic Genealogical Society
1 ADDR 99-101 Newbury Street
2 CONT Boston, Mass. 02116
2 CONT USA
2 ADR1 99-101 Newbury Street
2 CITY Boston
2 STAE Mass.
2 POST 02116
2 CTRY USA
1 WWW http://www.americanancestors.org/

I included information in only one ADDRess field in the REPOsitory template, but the fields for CITY, STAtE, CounTRY and WWW (internet address) appear under the ADR1 (alternate address?) tag. 

Now I'm wondering how these source citations will look when I export them back into Legacy Family Tree 7 and Family Tree Maker 2011.  How will they handle the Free-form Source and Template Source citations?

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