Saturday, August 30, 2008

Using FamilyTreeMaker 2008 - Post 21: Adding Media II

I installed FamilyTreeMaker 2008 in early July and uploaded a large database to see how it worked. I also started a new database to test other program features. Please see the list at Using FamilyTreeMaker 2008 - Summary of Posts for all of the posts in this series.

In this post, I want to demonstrate how to link pictures to persons in my database using the [Media] menu icon in FamilyTreeMaker 2008. For this post, I'm using my great-grandfather, Frank W. Seaver (1852-1922), in my database as a starting point for these posts. In Post 20, I added a picture of the Frank Seaver and Fred Seaver families to my FTM 2008 database.

Before we try to link the picture to persons in the picture, I want to cover the "Media" menu on the second menu row on the FTM screen. When I click the "Media" menu item, the screen looks like this:

The "Media" menu items include:

* Add New Media - this works just like the "Add" button at the top right of the screen - you can add a new media item.

* Open Media File - this opens the selected media in the associated computer program on your computer. For a photograph, it opened my Windows Picture and Fax Viewer program.

* Delete Media - you get a "do you want to delete ..." and a choice of Yes or No.

* Rename Media File - you can type in another name for your file.

* Link to Person - you can link the media item to a person in your database. The rest of this post will demonstrate this.

* Link to Source - you can link the media item to a source. For example, a census image could be linked to a census source. When you click on this, you get a list of sources to link the media item to.

* Refresh Thumbnail - I'm not sure why this is here...the Help menu says it is to refresh the Media collection. So it is not for just the highlighted thumbnail.

* Thumbnail Size - Lets you change the size of the thumbnails in the Media Collection - you get a Small, Medium or Large selection. The thumbnail in my screen shot above is Large.

I wanted to link persons in my database to the persons in my photograph, so I clicked on the photograph got this screen. In the lower part of the screen is a media menu with "Links" and "Notes" tabs. I clicked on the "Links" tab and then clicked on the "New" button and the "Link to Person" item (I should have just highlighted the picture and clicked on the "Media" menu item "Link to Person" but I didn't the first time around) as shown below:

When you click on the "Link to Person" item, you get a popup "Add Media Link" box that lists all of the persons in your database. You can use the Find search box to identify your person. I wanted to link the picture to Frank Seaver, so I entered "Seaver, Frank" in the Find box, as shown below:

The information for Frank Walton Seaver is shown in the right-hand portion of the box, so that you can ensure you are finding the right person. Note that you can link to a person or to a person's Fact using the buttons at the top of the box. I clicked OK on the "Add Media Link" box and the link was added to the Media "Links" list.

I entered links for all of the persons in the picture one at a time, and the resulting [Media] "Detail" screen looks like this:

You can also add Notes about the picture using the "Notes" tab. I could have put all of the Description information in the Notes section.

I wondered what the "Open Media File" item in the "Media" menu did, so I clicked on it. The screen below shows the picture opened in my Windows Picture and Fax Viewer program on my computer in a separate window.

In the "Collection" tab on the [Media] icon screen, the left-hand column is "Groups" which has "All Media," "Media category," "Source title" and "People" selections. If you click on the "Media category" item, you can obtain a list of media in the Audio, Cemetery, Census, Documents, Other, Photos, Video, vital Records and (Uncategorized) categories.

Linking pictures, or other media, to persons is very easy to do, although it would be useful to be able to just pick all of the people from a list and then click OK rather than pick them one at a time. I like the ability to Link to a Person's Fact also - for instance, a birth certificate for a specific person.

In the next series of posts, I'm going to explore the Web Search icon capabilities.

No comments: